Cases/Traplinked
Traplinked: monthly billing, approved by a human
traplinked GmbH bills pest-control companies for hardware and software. ZenStudy Agents runs the monthly close for recurring invoices: devices, app usage and network fees.
The problem before
traplinked GmbH bills pest-control companies for hardware and software. The monthly close covers recurring invoices for devices, app usage and network fees. Some customers are billable but missing in the system.
"Monthly billing used to tie up the team for hours. Now I send an email, and invoices, payments, and customer emails run end to end."
The loop
ZenStudy Agents runs the monthly close for recurring invoices: devices, app usage and network fees. It flags customers who are billable but missing in the system, builds a preview, and waits. It only has access to the data it needs.
- Collect
Devices, app usage and network fees
Collect devices, app usage and network fees.
- Flag
Billable but missing
Flag customers who are billable but missing in the system.
- Preview
Build the preview
Build a preview.
- Wait
Wait
It waits.
- Review
Team review
Moritz Weigert (COO) and his team review the gaps, add context, and ask for a refresh.
- Refresh
New preview
Check the new preview.
- Approve
Human yes
A human approves.
- Send
Invoices and reports
Invoices and PDF reports go to customers.
The human gate
Nothing is sent until a person says yes
300+ invoices a month, none sent until a human said yes.
Moritz Weigert (COO) and his team review the gaps, add context, ask for a refresh, check the new preview, then approve. This takes under 15 minutes.
Results
300+ invoices a month
300+ invoices a month, none sent until a human said yes.
Under 15 minutes
Review takes under 15 minutes.
Since April
In production since April.
"Thank you very much for the efficient and pleasant collaboration... I'm pleased with how smoothly we set up this process together."
What we deliberately don't automate
No send without approval
Nothing is sent until a person says yes.
No decision on the gaps
It does not decide on the flagged gaps without the team's context.
Only the data it needs
It only has access to the data it needs.
Ready to hand off one loop?
Name the recurring ops loop that eats your week. We build a production agent in the tools you already use (usually email or WhatsApp), wire it in, and monitor it so it keeps running. When a decision is needed, a human is in the loop. You own the outcome. We own the agent.